Before organising any off-road driving event, it’s essential to obtain the necessary permissions from landowners and local authorities. The Motor Sports Association (MSA) governs most competitive motor events in the UK, and their approval may be required depending on the nature of your event. You’ll also need to check if any specific permits are required under the Road Traffic Act 1988 for the type of event you’re planning.
Risk Assessment and Safety Planning
A thorough risk assessment is crucial for any off-road event. This should consider terrain challenges, weather conditions, and potential hazards. Event organisers should develop comprehensive safety protocols that address both typical scenarios and potential emergencies.
Course Design and Management
The course should be designed with safety as the primary consideration. This means:
- Creating clear entry and exit points for emergency vehicles
- Establishing recovery points for stuck vehicles
- Setting up spectator zones at safe distances from the course
- Including adequate run-off areas at challenging sections
Emergency Response Planning
Drawing from Chapter 13 of the Highway Code and BASICS (British Association for Immediate Care) guidelines, establish a robust emergency response plan. This should include designated first aid points, clearly marked emergency access routes, and coordination with local emergency services. Having qualified medical personnel on-site is essential, particularly for larger events.
Marshal Training and Deployment
Marshals are your eyes and ears on the course. They need specific training in:
- Communication protocols
- Basic recovery techniques
- Emergency procedures
- Spectator management
The training should emphasise that safety takes precedence over event continuity.
Environmental Considerations
Off-road events can impact the environment significantly. Develop strategies to minimise damage to the terrain and local ecosystem. This might include avoiding sensitive areas during nesting seasons, having designated crossing points for waterways, and ensuring proper cleanup procedures are in place.
Insurance and Documentation
Comprehensive event insurance is non-negotiable. Document everything—from risk assessments to marshal briefings. Keep detailed records of incident reports and maintain an event log. This documentation isn’t just about legal protection; it’s a valuable resource for improving future events.
Weather Contingency Planning
The British weather is notoriously unpredictable. Have clear protocols for different weather scenarios. This might mean having alternative routes ready or knowing exactly when conditions become too dangerous to continue. Your contingency plans should be as detailed as your main event plan.
By following these guidelines and maintaining a safety-first approach, you can create engaging off-road events that are both exciting and secure for all participants.
Remember, successful event management is about finding the right balance between challenge and safety. As stated in Roadcraft, “Never sacrifice safety for any other advantage.” This principle should guide every decision in your event planning and execution.
Darren has owned several companies in the automotive, advertising and education industries. He has run driving theory educational websites since 2010.